Club Rules Revision
The following is suggested as a revision to the club rules. These will be proposed at the AGM in March
THE REDOUBT SAILING CLUB
CLUB RULES (2007 update draft)
1. INTRODUCTION
1.1 The name of the Club is "The Redoubt Sailing Club", hereinafter referred to as "the Club".
1.2 The primary purpose of Club is to promote and facilitate the sport of sailing.
1.3 The Club year will run from the first day of April to the last day of March following. Membership fees for each category of membership shall be proposed by the Committee to members at the AGM each year. Any proposed changes shall be approved by a majority of those attending and entitled to vote. Fees shall become operative on the first day of April following the AGM.
1.4 The officers of the Club shall consist of a Commodore, Honorary Secretary, Honorary Treasurer, Honorary Sailing Secretary, and Honorary Membership Secretary who shall be elected at the Annual General Meeting in each year to hold office until the next Annual General Meeting. The Officers shall not hold the same office for more than four consecutive years. Responsibilities are to be published as a Club Regulation.
1.5 Two Honorary auditors shall be appointed by the Club at the Annual General Meeting each year and must be bona fide members of the Club. If either is unable to act then the Committee shall be empowered to appoint a replacement who shall remain in office until the following AGM of the Club. In the event that no auditors are appointed at the Annual General Meeting then the Committee shall be authorised to appoint a suitably qualified person to undertake the audit of the Club accounts.
2. MEMBERSHIP
2.1 The following categories of Membership will have full use of the Club facilities and have the right to attend all General meetings of the Club and will have voting rights as indicated:
- A FULL MEMBERSHIP for one person who is over the age of eighteen, having one vote.
- A FAMILY MEMBERSHIP for one or two parents and all children under eighteen years of age. Each adult member will have one vote.
- A STUDENT MEMBERSHIP for a person who is over the age of 18 and in full time education, having one vote.
- A JUNIOR MEMBERSHIP for a person who at the time of election is over the age of fourteen and under the age of eighteen, not having a vote. Such a Member shall be one who at the commencement of the subscription year joins the Club other than as a full Member or family Member.
- A PART YEAR MEMBERSHIP for a person who joins the Club for period of less than one year in one of the above categories, not having a vote.
- An HONORARY MEMBERSHIP for persons nominated by the Committee and accepted by a vote at an AGM, having one vote. The total of such honorary members shall not exceed six in number at any one time.
- A BLOCK MEMBERSHIP for an affiliated youth organisation, having one vote. The membership fee will be levied on each boat owned and used by the organisation on Club premises and shall be reviewed annually.
2.2 Applications for membership shall be on the approved form and are to be submitted with the correct fees. A member joining after the first day of February in any year shall not be required to pay any subscription in respect of that year.
2.3 Every member shall furnish the Secretary with an up to date address which shall be recorded in the register of members and any notice sent to such an address shall be deemed to have been duly delivered.
2.4 Every member is deemed to undertake to comply with the Club Rules and other current Regulations as recorded on the Club Notice Board. Any refusal or neglect to do so, or any conduct which, in the opinion of the Committee, is either unworthy of a Member or otherwise injurious to the interests of the Club shall render a member liable to expulsion by the Committee. Before expelling a member the Committee shall call upon the member for a written explanation of the members conduct and shall give the full opportunity of making an explanation to the Committee or of resigning. A resolution to expel a member shall be carried by a simple majority vote by those members of the Management Committee present and voting on the resolution.
2.5 All members are required to follow the Terms and Conditions of Nickolls Quarries Leisure Park.
2.6 A member shall not knowingly remove, injure, destroy or damage any property of the Club and shall make restitution for the same if called upon to do so by the Committee or by the Secretary upon instructions of the Committee.
2.7 A member shall settle any indebtedness for refreshment or otherwise before leaving the premises used by the Club, or in accordance with any Regulation relating to the settlement of such indebtedness.
2.8 Members, their guests and visitors are bound by the following which shall also be exhibited in a prominent place within the premises used by the Club:
Members of the Club, their guests or visitors may use the premises used by the Club and any other facilities of the Club but the Club does not accept responsibility for any loss damage or injury suffered by persons and/or their property arising out of or during the course of their activities whilst sailing unless such injury loss or damage was caused by, or resulted from negligence or deliberate act.
2.9 It is a condition of membership that every member shall indemnify the Club against any claim made against the Club by a Third Party or other members in respect of bodily injury or damage to property caused by the member. The Club accepts no responsibility for any legal liability incurred by any member whilst using any property owned or leased by the Club.
2.10 Visiting sailors attending organised events will be treated as guests and may be introduced as guests of a member other than a Junior Member. Such visitors are to sign the Visitors Book on each visit and the sponsoring member is to make them aware of relevant Club Rules and the indemnity inside the front cover of the Visitors Book. Guests should also obtain a day ticket from Nickolls Leisure Facility.
2.11 Non sailing visitors may use Club facilities and must complete a Nicholls Leisure Day Pass.
3 MANAGEMENT COMMITTEE
3.1 The Management Committee, herein referred to as the Committee, shall consist of the Officers and not less than three Full or Family Members of the Club elected at the AGM each year to hold office until the next following AGM. The maximum number of elected Committee members including the officers shall not exceed ten.
3.2 Candidates for election to the Committee not being Officers of the Club shall be those members of the retiring Committee eligible to offer themselves for re-election and such other Full or Family Members duly nominated and seconded by Full or Family members of the Club, with their consent prior to or at the AGM.
3.3 Any new member to the Committee must have been a full member for at least one year.
3.4 The Committee may co-opt additional Full or Family Members to serve until the next following AGM.
3.5 Committee members who fail to attend a minimum of 50% of the Committee meetings and without offering good reason shall be ineligible for nomination as a Committee member at the next AGM.
3.6 The Committee shall meet at two monthly intervals making such arrangements as to the conduct, place of assembly and holding of such meetings as it may wish. The Commodore or if absent a Chairman elected by those present shall preside.
3.7 Voting at committee meetings shaII be by show of hands. Where votes are tied, the Commodore or Chairman as the case may be shall have a second and casting vote.
3.8 Five members, personally present, shall form a quorum at a meeting of the Committee.
3.9 The Committee shall manage the affairs of the Club according to the Rules and shall cause the funds of the Club to be applied solely to the objects of the Club or for benevolent or charitable purpose nominated by General Meeting.
3.10 The Committee shall make such Regulations as it shall from time to time find fit and shall cause the same to be exhibited in the premises used by the Club.
3.11 The Committee may appoint a sub-committee as deemed necessary and may delegate such of its powers as it may think fit upon such terms and conditions as deemed expedient and/or required by the Law. The Committee shall decide the membership of the sub-committee from the general membership of the Club.
3.12 A member of the Committee, a sub-Committee or an officer of the Club, in transacting business for the Club, shall disclose to other parties that he is so acting.
3.13 The Committee or any person or sub-Committee delegated by the Committee to act as agent for the Club or its members shall enter into contracts only so far as expressly authorised, or authorised by implication, by the Committee.
3.14 No one shall, without express authority of the membership in General Meeting pledge the credit of the membership.
3.15 In pursuance of the authority vested in the Committee by members of the Club, members of the Committee are entitled to be indemnified by the members of the Club against any liabilities properly incurred by them or any one of them on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered into on behalf of the Club. The limit of an individual member's indemnity in this respect shall be a sum equal to one year's subscription at the then current rate for that category of membership unless the Committee has been authorised to exceed such limit by a General Meeting of the Club.
4 TRUSTEES
4.1 There shall be at least three Trustees of the Club who shall be appointed from time to time as necessary by the Committee of the Club from among Full, Family or Honorary Members who are willing to be so appointed. A Trustee shall hold office during his lifetime or until he shall resign, by notice in writing given to the Committee, or until a resolution removing him for office shall be passed at a meeting of the Committee by a majority comprising two-thirds of the members present entitled to vote.
4.2 All property of the Club, and investments, shall be held by the Trustees for the time being, in their own names so far as is necessary and practicable, on trust for the use and benefit of the Club. On the death, resignation or removal from office of a Trustee, the Committee shall nominate a new Trustee in his place and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustee as constituted after such nomination. For the purpose of giving effect to any such nomination, the Secretary for the time being is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustees Act 1925 and he shall by Deed duly appoint the person or persons so nominated by the Committee. The Trustees shall in all respects act, in regard to any property of the Club held by them in accordance with the direction of the Committee and shall have power to sell, lease, mortgage or pledge any Club property so held for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Committee's directions which shall be duly recorded in the minutes of the proceedings of the Committee but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
4.3 The Trustees shall be effectually indemnified by the Committee out of the assets of the Club from and against any liability, costs, cost expenses and payments whatsoever which may be properly incurred or made by them in the exercise of their duties or in relation to any property of the Club vested in them or in relation to any legal proceeding, or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
5 ANNUAL GENERAL MEETING (AGM).
5.1 The AGM of the Club shall be held each year in the month of February or March on a date to be fixed by the Committee. The Secretary shall, at least fourteen days before the date of the such meeting, post or deliver to each member notice thereof and of the business to be brought forward thereat.
5.2 No business, except the passing of the Accounts and the election of Officers, Committee, Trustees and Honorary Auditors, and any business that the Committee may order to be inserted in the notice convening the meeting shall be discussed at such meeting unless notice thereof be given in writing by a member entitled to vote to the Secretary at least twenty-eight days before the date of the AGM.
5.3 If the number of candidates for election is equal to or less than the number of vacancies to be filled then all candidates shall be deemed to be elected.
5.4. If the number of candidates, duly proposed and seconded, exceeds the number of vacancies to be filled, the election at the AGM shall be by ballot. Where the ballot fails to determine any member or members of the Committee because of an equality of votes the candidates so affected will be subject to a further ballot. If the further ballot also fails to deliver a result the election will be determined by putting the names in a hat, the Chairman will then draw the required number of names and these persons will be deemed to be elected.
6 OTHER GENERAL MEETINGS
6.1 The Committee may at any time, upon giving twenty-one days notice in writing call a General Meeting of the Club for any special business, the nature of which shall be stated in the summons convening the meeting, and discussion at such meeting shall be confined to the business stated in the notice sent to members.
6.2 The Committee shall similarly call a General Meeting upon a written request addressed to the Secretary by at least 15 members. The discussion at such meeting shall be confined to the business stated in the notice sent to members.
6.3 At every General meeting of the Club the Commodore or, if absent a Chairman elected by those present, shall preside.
6.4 Fifteen members entitled to vote and personally present shall form a quorum at any General meeting of the Club.
6.5 Only Full, Family, Student, Honorary and Block Members shall vote at any General meeting of the Club. Other members may attend but are not entitled to vote.
6.6 Voting shall be by show of hands. In the case of an equality of votes, the Chairman shall have a second or casting vote.
6.7 On any resolution properly put to a General meeting of the Club relating to the creation repeal or amendment of any Rule of the Club such Rule shall not be created, repealed or amended expect by a majority vote of at least two-thirds of those present and entitled to vote.
7. DISSOLUTION OF THE CLUB
7.1 If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed amongst the members of the Club but shall be given or transferred to some other institution or institutions having objects similar to those of the Club. Such institution or institutions to be determined by the members of the Club or resolution passed at a General Meeting at or before the time of the dissolution and if and so far as effect cannot be given to such provision then to some other charitable object.
8. GENERAL
8.1 All boats must be monohull, have a Portsmouth Harbour Rating and not exceed 15' in length.
8.2 A minimum of three boats is required for a Club race to start.
8.3 For all Handicap races the R.Y.A. Portsmouth Yardstick Scheme will be applied.
8.4 Class recognition to sail as a separate class may be given by the Committee to that class of boat which can sustain five entrants for each race for a period of time.
8.5 All courses for racing are to be set by the race officer.
8.6 When sailing guest take part in one or more races in a Club series their positions may be assessed for each race but will be disregarded in the series results sheet.